Minutes of Tuesday, Dec. 2, 2003

MEMBERS PRESENT: Chairman Riley Wilson; Argonaut Advertising Manager Abigail Bottari; GEM Editor Jessi Bacon; Argonaut Editor Brian Passey; KUOI station manager Sarah Long; Argonaut/GEM advisor Brian Beesley; Argonaut Advertising advisor Michele Kimberling; KUOI advisor Jeff Kimberling; Community representative John Pool; ASUI representative Carrie Joslin; Student Bar Association representative Andrea Schiers; Student representative Kate Heady; Student representative Diana Crabtree.

Chairman Wilson called the meeting to order at approximately 5:03 p.m. in the Silver Room of the Student Union Building. Wilson began by entertaining a motion to approve the minutes, seconded and the minutes where approved unanimously. Wilson then called for department reports.

ARGONAUT ADVERTISING: Bottari said Argonaut Advertising would be running a Gift Guide and that it was looking very good. She also said that the advertising staff is interested in buying fleece jackets with the Argonaut Advertising logo. They found that by ordering more quantity the price will go down. Bottari asked if any of the other Student Media departments would be interested in joining the order. She said that if they ordered 40 jackets, each would be $37 but that the price would vary with quantity and number of logos. Passey said Managing Editor Joy Barbour had expressed interest in doing the same thing and asked Bottari to discuss it with her.

ARGONAUT: Passey said the Argonaut may be losing Katie Botkin, its Arts and Entertainment editor. He said if that happens they would be looking for a replacement as well as a new columnist, since Annette Henke also would be leaving. Passey said if the board knew of any interested students to let him know, although he would most likely promote a current staff person. He added he would like a columnist who focuses on local events preferably and said the other columnist, Josh Studor, would return next semester.

GEM: Bacon said the first deadline for the yearbook is the Tuesday of finals week  the cover and endsheets will be due. She added the staff had some great cover ideas.

KUOI: Long announced spring DJ applications went out today and will be due back on Jan. 21. She added KUOI staff, DJs, and listeners recently ran an impromptu fund-raiser for Sojourners Alliance and raised $190.69, which was sent out to them earlier that day.

GEM COMMITTEE: Pool said the committee did not meet but that Beesley brought BYU-Idahos 2003 DVD for the board to view. Beesley said he had recently visited with Pat Harts Publication Editing Class and viewed their projects related to the GEM format options. He said he was very impressed with their ideas. He added copies of their projects may be available next week. Beesley opened up the discussion by saying all options are viable but that perhaps a combination could also be considered. He said the budget is the biggest immediate issue. For example, the GEM currently works with at budget of $33,000 and BYU-Idahos DVD worked with a budget of $50,000. The issue of appropriate equipment was raised and it was stated that the School of Journalism and Mass Media did in fact have the equipment but it is already being heavily used by students. It would take a close alliance between Student Media and JAMM to make sharing the equipment work, and JAMM instructors Rosenwinkel and Glenn Mosley could assist in this. Bacon said the GEM staff had met and discussed the different format options and that they had unanimously favored the magazine format. Beesley then discussed some of the details of producing a magazine. The printing would be fairly expensive unless they where able to set up a deal with the local newspaper. The number of issues per year will also effect the cost of printing. Advertising is an option that may offset costs. Jeff Olson in University Communications may have some insight to give as he is in charge of the alumni magazine. Discussion turned to different surveys that had been taken but no one was certain of the results. Beesley said that regardless of which format is chosen, marketing and promotions will be necessary.

PHOTO BUREAU: Beesley said several administrative staff members would be meeting regarding Photo Bureau budgeting on Thursday. He said the bureau should be set and ready to hire when students return from winter break, so far the board has gotten two applicants for the photo bureau manager position.

Joslin motioned to adjourn, Heady seconded and the motion passed unanimously. The Student Media Board adjourned at approximately 6:15 p.m.

-- Minutes submitted on 12/04/03 by Stacy Carroll, Student Media administrative assistant