Minutes of Tuesday, Oct. 8, 2003

Members present: Chairman Riley Wilson; community representative John Pool; KUOI Station Manager Sarah Long; KUOI adviser Jeff Kimberling; Argonaut Advertising/photo adviser Michele Kimberling; Gem editor Jessi Bacon; Argonaut Advertising director Abigail Bottari; Argonaut editor Brian Passey; Student Bar Association representative Andrea Schiers; Argonaut/Gem adviser Brian Beesley.

Also in attendance: Board applicants Kate Heady and Diana Crabtree; KUOI Music Director James Yeary; Steve Janowiak, assistant director of student activities.

Meeting was adjourned at 5:10 p.m. in the Chiefs Room of the Student Union Building. Wilson began by introducing Heady and Crabtree and then called for department reports.

Argonaut: Passey said Managing Editor Joy Barbour and Copy Editor Jake Alger had taken over the duties of the departed copy desk chief and that things were going OK. There are still some technical problems cropping up, related to the upgrade to Mac OSX, and Passey said he hopes they can be worked out before Barbour leaves at the semester break.

Arg Advertising: Bottari reported that ad sales were going well.

KUOI: Long introduced the board to the KUOI music director, James Yeary, adding that they brought with them a proposal for the board to fund Yearys trip to New York City for the CMJ Music Marathon. Discussion of the proposal was tabled until later in the meeting.

Gem: Bacon said things were going well at the yearbook and she had received a kit from our new publisher, Friesens of Manitoba, Canada. They had also notified her of the Gems deadlines for this year. She said her two-person promotions staff had begun work on getting the Gem name out on campus and things were going really well.

Wilson asked Pool to give a report from the Gem subcommittee meeting, held two weeks earlier. Pool said panel members discussed the current status of the book, ways to get it back on firmer financial footing in the short term, and the long-term future of the book in terms of format. Committee member Beesley said one of the discussions involved the general mission of Student Media to give students experience in the field and how that might relate to changing the yearbook to a magazine format; it would give student journalists the opportunity to get experience they could apply in the real world, as opposed to the limited opportunities presented by a traditional yearbook. Beesley also said he had contacted advisers or instructors at between 10 and 12 similar-sized universities in the Northwest in inquire about their schools yearbooks. He found that the only one that still puts out a yearbook is Washington State University; all the others had abandoned their annuals sometime in the 1980s or early 90s. Pool said the committee would meet again the following Tuesday at 4:30 at the Campus Christian Center.

Wilson than opened a discussion of the two applicants. Both were asked about their standing in school, and Heady said she would be graduating in December, while Crabtree said she was senior planning to graduate in May. Beesley inquired whether either worked in a paid capacity for a Student Media department, and both said no. Wilson asked if the board had a quorum to vote on the applicants, noting that faculty rep Hans Rosenwinkel, ASUI rep Carrie Joslin and Graduate Student Association rep Jowi McMillan were not present. Beesley said McMillan had notified him the previous week that McMillan would no longer be able to serve on the board due to a scheduling conflict with its new Tuesday evening meeting times. McMillan told Beesley he would try to find a replacement from the GSA, but the absence of a GSA rep at this meeting meant there was a vacancy on the board that would allow for the four votes present to be a quorum. Bottair then moved to vote on the applicants, which Passey seconding the motion. The board voted 4-0 to accept both Heady and Crabtree onto the board.

Wilson checked to see if members had received copies of the previous meetings minutes, and then said he would entertain a motion to amend or adopt the minutes. Passey moved to adopt the minutes of the last meeting, with Bottari seconding it. The board voted 6-0 to adopt the motion.

Long then made her aforementioned proposal * to ask the board for money to send Yeary to New York City. She said this was an important gathering of the countrys independent music labels and was vital to ensuring that KUOI continues to receive free music. Jeff Kimberling said that KUOI ordinarily builds the cost of this trip into its budget proposal, but last spring they needed to reduce its travel budget in order to meet the budget; registration cost for CMJ was still there, but the travel cost  which Long and Yeary estimated at $877  was not available. Janowiak told the board that he had previously given his impassioned students-need-to-go-to-these-kinds-of-conferences speech at an earlier board meeting, and said this was the same scenario. Wilson said he advocates spending the money this way; Pool reiterated that its a valuable experience for students who will be looked to in the future to apply the things they learn in management roles at Student Media. Bottari moved to give KUOI $877 from Student Media carryover to attend the conference; Pool second the motion. The vote was 6-0 in favor.

Janowiak distributed copies of the Student Media logo that he had asked ASUI graphic intern Nomusa Ndebele to work up. Beesley also circulated copies of the logo he had drawn up. Bottari said she had asked her Arg Advertising graphic designers to come up with logo ideas, but none had yet been produced. Board discussed the various designs, but a vote on accepting any of them was tabled until the next meeting.

Pool brought up the idea of amending SMB bylaws to define voting regulations. He suggested that a quorum at the beginning of a meeting should be regarded as remaining quorum throughout the meeting, regardless of any voting member who may leave before adjournment. Wilson tabled the idea until the next meeting, asking Pool to remind him of the matter via email before the next meeting.

Bottari made a motion to adjourn at approximately 5:32 p.m.; Passey seconded, and the motion passed 6-0.

 Minutes submitted on 10/09/03 by Brian Beesley, Media Board adviser

* Proposal for James Yeary, Music Director at KUOI, to attend the annual CMJ Music Marathon in New York City, scheduled October 22nd-25nd, 2003.

Date of Departure: October 21^st

Date of Return: October 26^th

Transportation to Spokane: $0

Depart Spokane: 1:15 p.m.

Estimated costs:

Airfare: $386 (round trip)

Lodging: $40/night total: $200

Food: $34/day Total $170

Transport around NYC: $21/1-wk subway pass; $100 emergency transport total: $121

Grand total: $877