Key and Vandal Access: Application and Return Procedures

How to Apply for Access

1. Obtain a key request form from your department or one of the following locations:
   • Idaho Commons Information Desk
   • Student Union Information Desk
   • Idaho Commons Room 406
   • Download the online PDF Form
     The PDF form is interactive - you can type on it to fill it out
2. Completely fill out the Key Request form. Be sure to include all information accurately to expedite the key request.
3. Return form to your department to await signature from the designated departmental contact person.
4. Deliver the completed form to room 406 Commons (Commons Administration) or send to: ACM at campus mail zip 2540.
5. If all steps are completed correctly, the keys will be available at the Idaho Commons Building 406 for pickup within 48 hours of receipt of Key Request Form. You may pickup your keys Monday-Friday from 8:00am - 5:00pm. Mistakes or incomplete forms delay the key issuing process.

Key Order Pick-Up Procedures

• The Access Control Manager (ACM) or Assistant will contact you when the requested key or vandal access is ready.
• When you go to pick up the keys . . .
  • You must show a Photo ID to confirm your identity
  • You must sign each key agreement
• The ACM is to keep all forms. If you would like a copy for your files, the ACM will make one for you. The ACM must keep all originals.
• Vandal Card access will be revoked after one week if key agreement is not signed.

Important Policies

• All students shall be issued keys on a temporary basis, renewable yearly and are due on the last day of the semester.
• All permanent university staff will be issued keys on a permanent basis. However keys are due for return immediately upon leaving employment within any department located in either the Idaho Commons or Student Union.
• A $25 fine will be charged for each key that is lost, stolen or otherwise not returned after five working days of the due date.
• An agreement must be signed for each key issued.
• No key (or card access) shall be lent to or shared with another individual. Violation of this rule will result in the revoking of key privileges and in some cases could lead to civil or criminal prosecution.

Vandal AccessKey Holder's Responsibilities

• After-hours access is for work only. Never use your access for personal reasons.
• After entering or leaving the building after hours, make sure the door latches behind you. Take a moment to listen to the door latch. You are entering/leaving a secured area. Make sure you maintain that level of security.
• Do not let others into the building. Even if someone says they have left their Vandal Card or key at home - DO NOT LET THEM IN. You are only authorized to let in yourself. Always keep your Vandal Card with you at all times. Security patrolling the building will ask to see your identification.
• If you see a door propped open, close it. No doors should be left open at anytime. This is a security, as well as fire, hazard.
• If you see anyone suspicious or anyone vandalizing any part of the building, report it immediately. (After hours call 9-911) Help us keep our buildings in the best possible condition.
• If the fire alarm goes off while you are in the building, leave immdediately.

Key Return Procedures

Return all keys to room 406 Idaho Commons Building, Commons Administration Office.

The keys must be placed in a key envelope with the following information:

• Name of key holder
• Vandal card ID number
• Department
• Telephone number
• A list of keys returned

Do not mail keys! Return keys in person to guarantee their receipt at the Access Control Management Office.

You will be charged a $25.00 fine for each key not returned.

Key Return Envelopes are available at the Commons and Student Union Information Desks. If you have questions not addressed by this page concerning key and Vandal Card access, please contact:

Mark Miller
885-6958
millerml@sub.uidaho.edu
Campus mail: 2540